We take your privacy very seriously; this Privacy Notice lays out what to expect in relation to the personal information about you that is collected, handled and processed by Armstrong Lloyd Ltd.
Armstrong Lloyd Ltd is a recruitment business that provides permanent recruitment services to its clients and work-seekers; that is to say we act as an agency as defined under the Employment Agencies Act 1973.
In order for Armstrong Lloyd Ltd to provide these services, we must collect and process personal data (which may include sensitive personal data on occasion). In doing so, we act as a Data Controller.
The Data, Purpose of Processing and Legal Basis
Armstrong Lloyd Ltd must have a legal basis for processing your personal data. We will collect your personal data (which may include sensitive personal data) for the purposes of providing you with work-finding services and keeping a record of our relationship with you.
You may give your personal details to us directly, such as via an application or via our website, or we may collect them from another source such as a jobs board or a publicly available source such as LinkedIn.
We will rely on your explicit consent to process your personal data. Information which may be gathered and processed for the purposes of finding you a suitable role is detailed below :
- Your name
- Your contact details (including your address, telephone numbers, email address)
- Work history
- Education and training (including certificates)
- Remuneration (details of your current and desired remuneration package including benefits)
- Job preferences (including location, willingness to relocate and transport)
- Right to work in the UK (scanned copy of relevant documents i.e. passport or visa)
- IP Address (only for the purposes of verification at the time you digitally consent to Armstrong Lloyd holding your information)
- Pertinent details of our relationship with you (including records of opportunities presented, interviews, roles offered and accepted, start dates)
- Copies of our correspondence history (including email and phone logs)
In the event you are offered an interview or a new job role, supplementary information may be requested in certain circumstances. This may be categorised as “Special” under the relevant data protection legislation. We will request your explicit consent separately in these instances.
- Medical information (usually gathered for the purposes of protecting health and safety, to prevent discrimination on the ground of disability, or to support our clients who are “Disability Confident Employers”)
- Unspent criminal convictions / outcome of criminal record check
We will only make your personal information visible to our clients in the event you are put forward for an opportunity, or where required for the fulfilment and ongoing management of a contract where we have placed you. We will notify you prior to submitting your personal information to any of our clients.
We may also disclose your personal information to third parties:
- responsible for running our business processes:
- our emails, database and data storage are hosted in the cloud. Whilst these cloud providers would not typically have direct access to your information, storage is considered processing under the relevant data protection legislation.
- services who support our application management processes.
- if we sell the business and its associated assets; in which case we may disclose your personal data to the prospective buyer of such business or assets.
Armstrong Lloyd Ltd works with international clients based in countries outside of the European Economic Area (“EEA”). We may transfer only the information you provide to us to these countries for the purposes of providing you with work-finding services. We will take steps to ensure adequate protections are in place to ensure the security of your information. The EEA comprises the EU member states plus Norway, Iceland and Liechtenstein.
What we do with your data
Your data is stored on our cloud-based database.
- We acquire and process your data in order to:
- place you to the most suitable position according to your background and experience
- contact you to discuss other opportunities that may meet your requirements
- ensure the fulfilment and ongoing management of a contract where we have placed you.
- for the purpose of identification
- comply with our legal and regulatory obligations
- keep you up to date via email with job hunting advice, market commentary, white papers and other marketing communications relevant to your job search in the marketing sector (where you have explicitly consented to receive these communications)
- use data analytics to improve our website, services, marketing, customer relationships and experiences
We will hold your data for no longer than 2 years before seeking your consent for us to continue to hold your data.
If we have presented you for a role to one of our clients, you have been interviewed or placed, the Conduct of Employment Agencies and Employment Business Regulations 2003 require us to keep work-seeker records for at least one year after the date on which we last provided you with work finding services.
Under data protection legislation (as comes into effect under GDPR on 25th May 18), you have the following rights:
- The right to be informed about your personal data Armstrong Lloyd Ltd holds and processes.
- The right of access to your personal data – you may ask for a copy from us at any time free of charge.
- The right to rectification of your personal data.
- The right to restrict processing of your personal data.
- The right to object to the processing of your personal data that was based on a public or legitimate interest.
- The right not to be subjected to automated decision making and profiling.
- The right to withdraw consent at any time.
- The right to erasure of your data.
- If we have introduced you to one of our clients for a new role, you have been interviewed or placed within 12 months of your request, we will be unable to erase your data. In this instance, the current data protection legislation is superseded by the Conduct of Employment Agencies and Employment Business Regulations 2003 which require us to keep records for one year after we last provided you with our services.
- After this timeframe has elapsed, we will be happy to comply with your request. You may in the meantime request your record be deemed “Inactive” in order that we do not approach you with any other roles in the interim. If you would like to take up this option, please contact firstname.lastname@example.org
If you would like exercise any of the rights stipulated above, please contact email@example.com with the details of your request.
Automated Decision Making
When registering with the Armstrong Lloyd website, you may choose to receive “job alerts”. These are emails sent to you at an interval stipulated by you and you may choose to stop receiving them at any time.
These emails are generated using automated decision making in accordance with the parameters you enter within your dashboard regarding the marketing disciplines, salary, location and job titles you are interested in.
For example, if you set the following parameters:
Discipline = “Digital Marketing” + Salary = “£40,000” + Location = “Surrey” + Job Title = “Manager”
You will receive Digital Marketing jobs with salaries at or around £40,000 based in Surrey with the job title Manager.
Our system will establish which of our newly added jobs meet your criteria and generate an automated email to the email address supplied by you. This automated decision-making process is limited only to the emails that you will receive as a result. No other processes employed by Armstrong Lloyd are subject to automation.
We use the following cookies:
- volcanic_saved_jobs_id - (User Experience) This is used to store some jobs for users before they register on the website. These jobs can then be logged on the users account when they do register.
- volcanic_rumble_uid - (Performance) This cookie name is associated with the website’s CMS platform tracking. It is used to track and record the unique actions of each user on the website. By default it has no expiry date.
- _user_logged_in - (Performance) This cookie name is associated with the website’s CMS platform tracking. It is used to keep the user logged in if they leave the website and return. By default it expires after the users session ends.
- _oliver_session - (Performance) This cookie name is associated with the website’s CMS platform tracking. It is used to track the users session on the website for Analytics. By default it expires after the users session ends.
- Google_cid - (Performance) This cookie is used by Google analytics and identifies any advertising campaigns we are running.
You can block cookies by changing the cookie settings in your browser, which allows you to refuse the setting of all or some cookies. However, if you do alter your browser settings to block all cookies (including essential cookies) you may not be able to access every area of our website.
We use IP addresses to analyse trends, administer the site, track users’ movements, and to gather broad demographic information for aggregate use. IP addresses are not linked to personally identifiable information.
Links to External Websites
Our website may contain links to other external websites. Please be aware that the Company is not responsible for the privacy practices of such other sites. When you leave our site we encourage you to read the privacy statements of each and every website that collects personally identifiable information. This privacy statement applies solely to information collected by the Company’s website.
The Company takes every precaution to protect our users’ information. We have taken appropriate security measures to prevent the loss, unauthorised use, access, alteration or disclosure of your personal data.
Only employees who need the information to perform a specific job (for example, consultants, our accounts clerk or a marketing assistant) are granted access to your information.
The Company uses all reasonable efforts to safeguard your personal information. However, you should be aware that the use of email/ the Internet is not entirely secure and for this reason the Company cannot guarantee the security or integrity of any personal information which is transferred from you or to you via email/ the Internet.
If you share a device with others we recommend that you do not select the “remember my details” function when that option is offered.
If you have any concerns with the way in which we are gathering or using your personal data, you should raise your concerns with us in the first instance by emailing Karen Lloyd, Director at firstname.lastname@example.org
If you believe that your data protection rights have not been adhered to, you also have the right to raise concerns with the Information Commissioner’s Office at https://ico.org.uk/concerns/ or 0303 123 1113.
Please address any questions, comments and requests regarding our data processing practices to Karen Lloyd, Director – email@example.com
Changes to this Privacy Notice
This Privacy Notice may be changed by us at any time.